Your rentals have outgrown the spreadsheet.
Rent, expenses, certificates and tax for every property you let, kept as one record. Your tenant sees their side of it too, so nothing gets typed twice.
- 14-day free trial
- Card required to start
- Cancel before day 14, no charge
- Where most landlords start
- Each row becomes a tenancy
- Each note gets a date
Where most landlords start. A spreadsheet, a few sticky notes and a drawer of receipts.
The real dashboard, with the same tenants in it.
- MTD-style digital records
- ICO registered · ZC271480
- UK-built
Every property, one honest record.
This is a sample portfolio. Hover to skim it, then click any house to open its record — the tenancy, the rent, the certificates and the arrears, all in one place instead of five.
Six properties · £0 of rent tracked a month · one screen. Click a house to open its record · ← → to move
One tenancy. Two people. One record.
Most landlord software makes you keep the books in one place and talk to your tenant in another, then reconcile the two when something goes wrong. Letfolio writes both from the same record — so the figures on your tax return and the evidence in a deposit dispute came from the same place, entered once.
Pick a moment to see it from both sides
Rent matched
Tenancies · 23 Baker Street
- Fola Adeyemi£1,450
- Matched fromBank statement import
- Tax lineRental income (SA105)
Already on the right line for your quarterly figures.
Rent received
You're up to date
- Paid 2 Aug£1,450
- Next due1 Sep
The tenant portal is on every plan, including the smallest. Your tenant needs no licence and pays nothing.
Stay ahead of every renewal.
Letfolio tracks gas safety, EICR, EPC, legionella and alarm certificates for every property, and reminds you 30 days and 14 days before one lapses, and on the day. So a renewal doesn’t catch you out, and there’s no scramble through old emails.
- Every certificate tracked, per property
- Reminders at 30 days, 14 days and on the day
- One tap to book the next inspection
Gas Safety (CP12)
23 Baker Street · expires 18 Sep 2026
Run your whole portfolio from a single screen.
You used to spread the work across a spreadsheet, three email folders and a notebook. Now it’s one connected record you can trust.
See where your money goes.
Every transaction against the property it belongs to, categorised as it goes in and tickable as reconciled. Income against expenses, month by month, so you can see what each property actually earns instead of guessing at year end.
- Rent and expenses categorised by property
- Income vs. expenses, month by month
- Mark transactions reconciled as you check them off
Know who’s paid and who hasn’t.
Every tenancy in one list. Record rent as it comes in, or, if you’d rather not, let tenants pay by Direct Debit through your own GoCardless account. It’s entirely optional, the money goes straight to you, and those payments match themselves. Letfolio flags arrears the day they happen and sends the reminders, so you’re not chasing anyone.
- Online payments matched automatically, if you connect GoCardless
- Arrears flagged the day they occur
- Automatic payment reminders
Keep your records ready for Making Tax Digital.
From April 2026, landlords with qualifying income over £50,000 (£30,000 from April 2027) must send HMRC quarterly updates through MTD-compatible software. Letfolio keeps every figure on the right line all year and exports it for your bridging software or accountant, so a quarterly update is an export away instead of a lost Saturday with a calculator.
- Every transaction on the correct SA105 line
- Quarterly figures ready to export, all year round
- Export to Excel for you or your accountant
See where your money goes.
Every transaction against the property it belongs to, categorised as it goes in and tickable as reconciled. Income against expenses, month by month, so you can see what each property actually earns instead of guessing at year end.
- Rent and expenses categorised by property
- Income vs. expenses, month by month
- Mark transactions reconciled as you check them off
Know who’s paid and who hasn’t.
Every tenancy in one list. Record rent as it comes in, or, if you’d rather not, let tenants pay by Direct Debit through your own GoCardless account. It’s entirely optional, the money goes straight to you, and those payments match themselves. Letfolio flags arrears the day they happen and sends the reminders, so you’re not chasing anyone.
- Online payments matched automatically, if you connect GoCardless
- Arrears flagged the day they occur
- Automatic payment reminders
Keep your records ready for Making Tax Digital.
From April 2026, landlords with qualifying income over £50,000 (£30,000 from April 2027) must send HMRC quarterly updates through MTD-compatible software. Letfolio keeps every figure on the right line all year and exports it for your bridging software or accountant, so a quarterly update is an export away instead of a lost Saturday with a calculator.
- Every transaction on the correct SA105 line
- Quarterly figures ready to export, all year round
- Export to Excel for you or your accountant
You may not need an agent at all.
Most of a management fee pays for tracking and chasing: rent, arrears, certificates, deposits, paperwork. Scroll, and watch each job move across.
Letting agent
Full management
- Collect the rent
- Chase late payers
- Keep certificates in date
- Protect the deposit
- Reference new tenants
- Arrange repairs
- Keep the books
Letfolio
You, with the tracking done for you
- Rent recorded against each tenancyDirect Debit too, if you connect GoCardless
- Arrears flagged the day they happenPayment reminders sent for you
- Gas, EICR, EPC and alarms trackedReminders at 30 and 14 days, and on the day
- Deposit tracked against its deadlineThe 30-day clock starts with the tenancy
- Referencing and affordability checksReferees fill in a form, no account needed
- Your tenant reports it from their phoneA job sheet goes to your contractor
- Every figure on its SA105 lineExported for you or your accountant
What Letfolio won't do: show the property, answer your tenant's calls or visit. If you want someone to do those for you, an agent is still the right call.
Cheaper than one month of an agent's fee.
Letting agents charge roughly 8–12% of rent to fully manage a tenancy. Set your portfolio below and see the difference against your Letfolio plan.
£8,640
A managing agent, a year
£300
Letfolio, a year (Pro)
£8,340
A managing agent does the work for you; Letfolio helps you do it yourself. This compares the fee, not the service. Fee range per published UK agency rates; your own quote may differ.
Every plan is the whole product.
For first-time and small landlords.
£17.49/mo after 2 years
- Properties
- 5
- Team logins
- 1
- AI receipt scans a month
- 50
Every feature Letfolio has
Start free trialFor growing portfolios that need a second pair of hands.
- Properties
- 15
- Team logins
- 3
- AI receipt scans a month
- 300
Every feature Letfolio has
Start free trialFor full-time landlords and family property companies.
- Properties
- Unlimited
- Team logins
- 10
- AI receipt scans a month
- 2000
Every feature Letfolio has
Start free trialThere is no cheaper version of Letfolio that does less. Core and Portfolio are the same software; one holds five properties and the other holds as many as you have.
Money
- Bank statement import, rent matched to tenancies
- Receipt capture with AI scanning
- Rent tracking, with arrears flagged automatically
- Recurring rent, bills and standing charges
- Mortgages, and finance costs on their own line
- Profit & loss, cash flow, balance sheet, aged debt
- Capital gains estimate when you sell
- SA105-ready tax export
- Xero integration
- SoonDirect submission to HMRC
Compliance & documents
- Nine certificate types tracked per property
- Reminders before anything lapses
- Deposit protection tracked against the 30-day deadline
- Document store with expiry dates
- E-signatures with a full audit trail
- Letter templates and mail merge
- Accounting period lock, so a filed return stays filed
Tenants & lettings
- Tenant portal — free for your tenants, forever
- Maintenance requests from your tenant's phone
- Tenant referencing and affordability checks
- Job sheets contractors fill in without an account
- Tenancy history kept as evidence, not overwritten
Running it
- iPhone and Android app
- Team logins with roles and permissions
- Tasks, with a portfolio assistant that spots what's due
- Export everything you have, at any time
Tenants and contractors never need a login, and never count as a seat.
Core works out at around 25p a day — less than most letting agents charge to manage a single tenancy.
Prices include VAT. Plans are sized by properties — nothing is held back for a higher tier.
Close the spreadsheet.
Add your properties, your tenancies and the certificates you’re tracking. If it isn’t for you, cancel before day 14 and you pay nothing.
14-day free trial · Card required to start · Cancel before day 14, no charge